The Process
How your school's book fundraiser works

Every book fundraiser is customised to suit your school's size, theme, and goals, so the exact steps may vary slightly.

The outline below describes the typical process for an art-based book (student drawings or other flat artwork that requires scanning). For writing-based themes the process is similar. For handmade 3D projects, we simply include photography — either taken by us or using high-quality photos you provide.

1. Consultation & Planning
   We discuss your school's vision and decide key details:

   • The book topic or theme.

   • Estimated book size / page count based on expected contributors.

   • Distribution format - eBook (recommended for maximum returns), print, or both.

   • Suggested sale price (set by your school for affordability).

   Note: eBooks have no page limitations, so each student's work can have a full page (or more). Large books (400+ pages), will require an alternate print version that groups 2-4 works per page.

2. Preparation Materials
   Once the theme is confirmed, we create a custom printable submission sheet for you to distribute. It includes space for the student's work, name, class and instructions. We can also add a parental permission section if requested.

3. Student Creations
   Students complete their contributions at school or at home.

4. Collection & Submission
   Students hand their work to their classroom teacher or the school office. We then collect everything from the school office (or arrange secure pickup & delivery).

5. Digitisation & Book Creation
   We carefully scan/digitise all contributions, then design the book - including multiple cover options - using Adobe Photoshop, Illustrator, and InDesign.

6. Review & Approval
   We send you a full preview of the book plus cover design choices. Your school reviews everything, requests any changes, and gives final approval.

7. Promotional Materials
   We design ready-to-use promotional flyers / order forms for your school to distribute to parents (via print, email, or digital channels).

8. Sales & Collection
   Your school collects payment along with the buyers' email address - the one they used (or will use) to sign up to the free Readest eReader app (available on iOS and Android).
   
   We recommend payments be done via cash and/or your existing debit/credit payment system (such as School Bytes, Compass and Sentral).
   
   Note: Signing up to the Readest eReader app is quick and simple - only an email and password are required (no names or extra personal details).

9. Book Delivery
   The school sends eBook Creations a list of buyers' emails so we can grant access to the eBook. When buyers sign in to the Readest app with their email, their copy of the eBook appears in their library.

   If physical print copies are required, we can organise printing and delivery, or your school is welcome to handle it yourselves. We will provide print-ready files in either case.

10. Final Settlement
    Once all sales are complete and every buyer has their eBook, your school calculates the total funds raised (minus any print expenses) and pays our service fee of 5–15%.
    
    Example for a 500 page eBook

    500 copies x $20  = $10,000 total revenue.

    • Your school keeps: $8,500 (85%)

    • Our service fee (15%): $1,500

    Note: Because print costs are high, we recommend selling physical copies close to cost price. Printing expenses are excluded when calculating our service fee.

Timing Considerations
Assembly of a book generally requires about 5 minutes of attention per page. So a 500 page book would therefore take approximately 1-2 weeks to create following collection of submissions.

Book Sizes
We love working on large books with 200+ contributors because they'll generate the most excitement and sales for your school, but we're just as excited to help bring smaller ones to life. Whatever scale you're thinking of, we're here for it.